Data You Give Us Directly
Search Queries
A name or place entered in a search box is sent directly to the outside provider that operates the tool. That company processes the query and supplies its response. We do not keep or log those terms on our systems.
Messages and Contact Submissions
An email may be retained long enough to read and answer it. Messages remain within our organization unless disclosure is required by a valid legal obligation.
Data We Gather Automatically
Our systems receive routine technical details when a page loads:
- Page-view times and the pages visited
- Device type and operating system
- Browser name and version
- The referring site, when one exists
- Time spent on individual pages
- The device's assigned IP address
Cookies and Analytics
Cookies are small device files that help measure how visitors move through the website. Analytics services combine that traffic data so we can see which pages are useful and where visits end. Browser controls can block cookies, although doing so may change how some features work.
What We Do With This Data
- Finding and repairing technical faults
- Routing a query to the selected search partner
- Measuring which pages help visitors
- Operating the site and maintaining page speed
- Displaying ads that may reflect visitor interests
No Criminal-Record Data on File
We neither compile nor sell a database of personal criminal records. The content identifies official Hamilton County and New York channels, including the Sheriff, courts, New York State Division of Criminal Justice Services, and New York State Sex Offender Registry. Visitor data is not assembled into third-party dossiers or consumer reports, and this site is not a consumer reporting agency under the Fair Credit Reporting Act.
Third-Party Search Partners
Outside companies operate the search boxes. A partner's privacy policy controls the query submitted to its service, including its retention and sharing choices. Review those terms before sending information because we do not control the partner's systems.
Links to Other Websites
Links may lead to Hamilton County offices, New York courts and agencies, legal resources, or outside tools. Once a visitor leaves this website, the destination's privacy practices apply. Check them before providing personal details.
Advertising providers may use their own systems to measure activity across websites and select ads.
Who Might See Your Data
Personal data is not sold. Limited information may be available to:
- Analytics providers that measure traffic and performance
- Search partners chosen to process a query
- Advertising networks that place page ads
- Government or law-enforcement bodies acting under a valid legal order
How We Protect Your Data
Standard security measures protect the information we collect. No internet service can guarantee perfect security, so we cannot promise that unauthorized access will never occur.
Users Under 18
This website is intended for adults and does not knowingly collect personal information from anyone younger than 18. If a minor's information is identified, it will be removed.
Your Data Rights
New York law may provide rights that depend on the data and circumstances. Public Officers Law Article 6 governs access to government agency records, while Executive Law §837-b governs justice-agency reporting to DCJS; neither turns this private website into a state records custodian. Visitors may:
- Ask that inaccurate information be corrected
- Request a copy of personal data held about them
- Opt out of eligible forms of processing
- Request deletion where applicable
Updates to This Policy
Changes to these practices will appear on this page with a revised effective date. The posted version controls after publication.
Effective date: August 1, 2026